Resolution No.   2012-04  

TOWN OF LEO-CEDARVILLE CELL PHONE POLICY

Whereas, The Town Council of Leo-Cedarville recognizes that certain positions require that an employee be accessible when away from the office or during times outside scheduled working hours. For this reason the Town may chose to assign cell phones for Town business.

Therefore be it resolved, that the Town Council of Leo-Cedarville has determined that cell phones may be assigned when the elected official or department head determines either that the job function of the employee requires considerable time outside of the assigned office or work area and it is important to the Town that the employee is accessible or the job function of the employee requires the employee to be accessible outside of scheduled or normal working hours. All cell phones issued by the Town shall be provided by a single provider as selected by the Town Council. The Council shall designate the available plans for cell phone usage and the Town Manager shall select the appropriate plan after consulting with the department head, and has determined the following regarding cell phone usage:

USE OF CELL PHONES
A. Town phone usage should be limited to Town business whenever possible.
B. The Town recognizes that the employee does not control incoming calls and that at times the interpretation as to whether a specific call is business related may be open to interpretation.
C. The Town expects employees to exercise prudent judgment in keeping personal phone calls to a minimum.
REIMBURSEMENT FOR PERSONAL USE
A. Because personal use may be inevitable and it is not always practical to carry more than one cell phone or reimburse on a call by call basis, the Town will require that any employee with a Town cell phone reimburse the Town as follows:
1. No reimbursement will be required if the employee shows proof of a personal cell phone and cell phone plan and does not initiate personal calls on the Town phone.
2. The employee may use the Town phone for personal calls if authorized by the Town Manager and will have the tax as required by the IRS for personal use deducted by the Clerk-Treasurer from the employee’s payroll.
3. Due to the desire for elected officials to be accessible they may also participate in the Town cell phone plan but will have the entire fee deducted from by the Clerk-Treasurer from the elected official’s payroll.

Note:   The employee is responsible for the purchase of the cell phone if a free phone is not available or preferred by the employee. The employee and or council member is responsible for any accessories that they may choose for their cell phones.

RECALL OF CELL PHONES

The Town reserves the right to cancel the cell phone of any Town employee for abuse of cell phone privileges or department budgetary restraints. Upon separation of employment the employee is required to turn in all town property including the free cell phone if chosen by the employee. If an employee opted to purchase a phone, the employee may keep the phone but the service will be terminated upon separation on either the free cell phone or purchased cell phone belonging to the employee.

THEFT, LOSS OR DAMAGE OF CELL PHONE

It shall be the responsibility of the employee to whom the cell phone is assigned to protect the town-assigned cell phone from theft, loss, or damage. The employee will be responsible for the replacement of and or insurance of the employee cell phone. The Town reserves the right to require the employee to reimburse the Town for the theft, loss or damage to the cell phone which results from employee negligence as determined upon investigation.

DISCLOSURE

It is the policy of the Town to maintain the right of access and disclose any and all messages communicated through electronic means when town-owned equipment is used, regardless of the intent of the message (business or personal), any employee involved has no right of privacy, or the expectation of privacy, concerning the content of any message or the intended destination.

 

ALL OF WHICH IS APPROVED THIS   17   DAY OF   January  , 2012
  John Clendenen        
JOHN CLENDENEN

  ABSENT                    
TED GARTON

  Timothy Richards      
TIMOTHY RICHARDS

  Paul Steffens             
PAUL STEFFENS

  Kevin Veatch             
KEVIN VEATCH

ATTEST: ________________________
JOHN EASTES
CLERK-TREASURER
  Paul Steffens  
  Paul Steffens  
  Secretary Pro-tem