TOWN ORDINANCE 2003-02

ESTABLISHMENT OF PARK ADVISORY BOARD

Section I
The Town Council hereby creates an Advisory Board of Parks and Recreation for the Town of Leo-Cedarville.
Section II
The Advisory Park Board shall be composed of up to seven voting members appointed by the Town Council, for a period of four years, on the basis of their interest and availability. A majority of the voting members shall be residents of Leo-Cedarville. The ex officio members will be the Town Clerk-Treasurer who shall function as the treasurer for the Park Advisory Board; the Town Administrator who shall function as secretary for the Park Advisory Board; and a Town Council Member who shall function as Council liaison for the Park Advisory Board. The Advisory Park Board members and ex-officio members shall receive a stipend of $25.00 for attendance at every regularly scheduled Park Board Meeting. Vacancies on the Board shall be filled after interviews of potential Board members have been held. The President of the Park Advisory Board and the Town Council Representative or their designees shall conduct the interviews and make recommendations to the Town Council for appointment to the Board. The terms of the Advisory Park Board members should be staggered over four years. The appointees shall serve at the pleasure of the Town Council.
Section III
At the first regularly scheduled meeting of each year, the Advisory Park Board shall elect a president and a vice president. The remaining members of the board shall state their intent of service for the calendar year. The vice president shall have authority to act as the president of the board during the absence or disability of the president. The secretary will be responsible for taking minutes, filing them at the Town Office, and publishing a summary of the minutes in the East Allen County Courier after each meeting.
Advisory Park Board members shail attend at least 9 of the 12 monthly meetings in order to remain on the board. Park Board appointees, that do not fulfill the minimum attendance requirements, will be subject to removal by the Town Council.
A list naming the Advisory Park Board members and their elected officers shall be presented to the Council at the first regularly scheduled Council meeting of each year for the purpose of Council approval and appointment.
Section IV
The Advisory Board shall participate in the preparation of the annual park budget. This budget shall be subject to the approval of the Town Council. The Clerk-Treasurer may accept gifts, donations, and subsidies on behalf of the park for park and recreation purposes.
The President of the Park Advisory Board shall have the purchasing authority set forth in the Town’s purchasing ordinance. In the absence of the president of the Park Board, the Town Clerk/Treasurer may act as purchasing agent for the park board. These expenditures are subject to the laws that govern the Town Clerk-Treasurer as to payment and accountability. The Town Council must first approve expenditures and/or agreements that pose any liability to the park and/or Town. The Advisory Park Board may request to make expenditures, and receive verbal authorization from the Town Clerk-Treasurer, prior to voucher approval for emergency purposes or a demanding situation, providing funds are available and the expenditures have been appropriated.
Section V
All other ordinances, resolutions, or parts thereof in conflict with the provisions and intent of this ordinance are hereby repealed. No other authority beyond this ordinance is implied, intended, or granted.

  March 4, 2003  
Date

Approval:

  Janice Linn
Janice Linn
Council President

  Matthew A. Akins
Matthew Akins
Council member

  Tom Weaver
Tom Weaver
Council member

  John Clendenen
John Clendenen
Council Vice-President

  R. Paul Steffens
R. Paul Steffens
Council member

  Pam Spannuth
ATTEST: Pamela Spannuth
Clerk/Treasurer